Payroll Specialist

Date: May 2, 2024

Brand: Luxottica (LoA Corporate)

Location:

Mason, OH, US, 45040

Requisition ID: 845265

Position: Full-Time

We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. The Company brings together the complementary expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, to create a vertically integrated business that is uniquely positioned to address the world’s evolving vision needs and the global demand of a growing eyewear industry.

With over 180,000 dedicated employees in 150 countries driving our iconic brands, our people are creative, entrepreneurial and celebrated for their unique perspectives and individuality. Committed to vision, we enable people to “see more and be more” thanks to our innovative designs and lens technologies, exceptional quality and cutting-edge processing methods. Every day we impact the lives of millions by changing the way people see the world.

Our portfolio of more than 150 renowned brands span various categories, from frames, lenses and instruments to brick and mortar and digital distribution as well as mid-range to premium segments. Our Shared Services Team, accompany and enable others within the EssilorLuxottica collective to achieve their targets. They keep people and projects running smoothly, ensuring every part of our business is provided for and well taken care of.

GENERAL FUNCTION

As part of the EssilorLuxottica North America Payroll Team, the Payroll Specialist processes payroll in a high volume Multi EIN and Multi-State environment for North America. The processing of payroll includes auditing, issue resolution and reconciliations to ensure accurate and timely payrolls. This position as front-line support for incoming inquiries related to associates’ pay and provides exceptional customer service and problem resolution. This role also maintains a strict confidentiality of information at all times.

MAJOR DUTIES AND RESPONSIBILITIES

• Responsible for processing, balancing, and transmitting payrolls to and from ADP payroll to ensure completeness of the payroll process forweekly, bi-weekly and monthly disbursement of multi-state and multi-country (US & Canada) payroll for 40,000+ employees consistent with federal and state wage and hour laws

• Processing that includes, but not limited to, new hires, STD, wage assignments, relocation, espatriate compensation, additional pays, bonus and commissions, direct deposit and paycards, and terminations final pay

• Ensure automated timekeeping hours file is processed and balanced

• Calculates and creates out of sequence pay entries for corrections

• Ensure processing of tax and GL processes for accurate reporting to ADP and Accounting and troubleshoots errors for resolution

• Frequently interacts with various departments

• Assist with various payroll, tax, and benefit reconciliations and audits

• Creates, tracks and works to resolve service requests with 3rd party payroll provider

• Support direct training needs for incoming payroll staff

• Identifies critical pay incoming tickets to determine need for On Demand paycards/checks and processes emergency pays.

• Addresses incoming inquiries from tickets system, internal employees, stakeholders, or regulatory agencies and escalates internally

• Stays informed of all payroll and HR policies and procedures

• Adheres to applicable state, local and federal laws, rules, and regulations

• Follow prescribed procedures and workflow

• Run employee pay detail reports as needed for HR, Legal, Compliance requests

• Provide excellent customer service to employees, coworkers

• General clerical duties for review of incoming mail related to payroll

BASIC QUALIFICATIONS

• Associates degree in Human Resources or equivalent combination of education and experience required

• 3+ years Payroll experience required

• Experience with ADP’s GlobalView, ADP reporting or equivalent

• Previous experience with reporting, data analysis or payroll reconciliations

• Solid understanding of payroll effects to payroll tax and accounting

• Ability to create and modify reports using Globalview reports

• Multi-state payroll processing experience in a fast paced/large volume environment

• Proficiency using Microsoft Excel, Word at advanced level

• Self-motivated, resourceful, takes initiative, analytical, with strong attention to detail

• Trustworthiness with confidential information

• Positive attitude and a team player

• Willingness to accept and drive change

• Must be confident with engaging in a variety of different communicative modes and understanding others through strong active listening skills.

PREFERRED QUALIFICATIONS

• Bachelor’s degree or equivalent experience

• American Payroll Association (APA) CPP or FPC certification

• Canadian payroll experience

• Wage garnishment processing

Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts.

Upon request and consistent with applicable laws, EssilorLuxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process.  To request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.

We are an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law.

Nearest Major Market: Cincinnati

Job Segment: Clerical, Ophthalmic, Administrative, Healthcare