Description

We are in search of a meticulous and self-motivated Accounts Payable Specialist to join our team in Indianapolis, Indiana. The successful candidate will play a pivotal role in enhancing our financial operations by assisting in the development of Accounts Payable Standard Operating Procedures, reconciling company expenditures, and managing petty cash transactions, among other responsibilities.

Responsibilities:

• Assist in formulating Accounts Payable Standard Operating Procedures to streamline operations and ensure operational consistency.

• Verify and process invoices, expense reports, and payment requests promptly, adhering to company policies and procedures.

• Conduct regular monitoring and reconciliation of company expenditures to ensure accuracy and compliance with budgetary guidelines.

• Review agreements with vendors and service providers to ascertain conditions, pricing, and payment terms.

• Prepare and distribute 1099 forms for independent contractors and vendors, ensuring compliance with IRS regulations.

• Maintain precise records of accounts payable transactions, conducting research and reconciling discrepancies as necessary.

• Collaborate with internal departments and external vendors to resolve payment issues and inquiries.

• Assist in month-end closing activities, including accruals, bank reconciliations, and reconciliation of accounts payable balances.

• Oversee petty cash transactions including disbursements, reconciliations, and replenishments, ensuring compliance with company policies and procedures.

• Provide guidance and training to internal teams regarding accounts payable processes, policies, and best practices to promote efficiency and accuracy.

• Coordinate with on-property leaders to receive invoices daily, ensuring all invoices include accurate coding information.

• Post weekly and monthly journal entries to reflect payable transactions in the general ledger accurately.

• Process new vendor setup requests and verify proper documentation has been received.

• Provide supporting documentation, explain AP processes, and participate in audit inquiries to assist with internal and external audits.

• Maintain accurate historical records and ensure that all financial transactions comply with federal, state, and local legal requirements.

Requirements • Proficiency in Account Reconciliation to ensure accurate financial records

• Experience in Invoice Processing to manage and track payments effectively

• Proficiency in Microsoft Excel to handle data analysis and reporting

• Familiarity with Oracle for database management

• Knowledge of QuickBooks for managing sales and expenses

• SAP skills for efficient business process management

• Ability to maintain confidentiality and exercise discretion is necessary

• Strong organizational skills and attention to detail

• Excellent communication skills both written and verbal

• Ability to work in a fast-paced environment and meet deadlines

• Proven track record of reliability and responsibility

• Strong problem-solving skills to resolve any discrepancies or issues

• Ability to work independently and as part of a team.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .